If you believe your business has outgrown its current premises, you may have started thinking about relocating. Finding the right premises and location is one of the key factors of running a successful business. But securing a commercial property that meets all your business requirements is only the beginning of a much larger, stressful and costly situation. Once you’ve found the ideal property, the next things to consider are the logistics, tasks and arrangements involved in moving your business.If you are looking for movers Chicago, it is always best to consider a 5 star ranking company such as H2H Movers. They provide anything from box rental, packing, loading/unloading, furniture rearrangement, to even junk removal.
To make this change a little easier for expanding small businesses, here are a number of top tips for moving into a new premises.
- Set a realistic time frame and timetable for the move. Let staff, clients and customers know the moving date in good time, so they are prepared for any disruption to services. You will most likely want to supervise the move, so avoid arranging any meetings or trips during this time.
- Set up a team to manage the move. Whether it’s just you or all your employees, make sure everyone knows their role and responsibilities when it comes to the move.
- Set out a realistic budget for the move. Costs can add up quickly when relocating. Research and shop around for the best deals on any products or services you require for the move to ensure you stick to your budget.
- Research and book professional commercial moving services. You may think you will save your business money by moving everything yourself. However, it will not save you stress or time. You want to ensure the move is as quick and painless as possible to minimise the effect on your business, your staff and yourself. A reputable commercial moving company will have ample experience in achieving this. They will provide you with advice and assistance for an organized move.
- Consider what requirements you have before booking a moving service. For example, would it help you a great deal if they provided packing materials and performed the majority of the packing for you as part of their services? Considering your moving needs carefully will help you pick the right moving services.
- Prepare for downtime. Downtime is unavoidable when a business is relocating. However, you should think about ways to minimize the effect this has on the running of your company. Consider whether employees can work from home while the move is taking place. Also, think about whether it would be feasible for all or certain parts of the move to be carried out outside of working hours.
- Declutter your existing premises. Relocating is the perfect opportunity to get rid of items your business doesn’t use or need. It could save you money and time if you scale back on the number of objects to be moved. Additionally, unwanted items that are in good condition can be sold online to raise funds for the move. However, this can quickly turn into a time-consuming task. To limit the effect this has on your business, ask employees to take responsibility for their own items during quieter periods of the day. You may even wish to ask employees to stay behind one evening to declutter and provide pizza and drinks as a thank you.
- Be vigilant about personal or confidential documents. If any of such information is being removed during the declutter session be sure that you and your employees are aware of how to destroy it in accordance with the law. If you plan to move this information, whether in hard copy or electronic, you should seek advice from your state authority on data protection. The organization’s website will provide you with guidance on how to ensure the privacy and security during a move.
- Create a packing schedule. Non-essential items, like plants, books, etc. can be packed up in advance. However, other items will need to remain in action until the last minute. Creating a timetable for when individual items should be packed will help you with this task.
- Access the floor plans and images of the new office. With this information, it is a good idea to plan where furniture and equipment will be located. This will make it much quicker and easier when it comes to organizing your new space. It is also an excellent opportunity to change things up and improve the layout of your office. Give a copy of your plan to the movers so they leave furniture and equipment in the correct area. If you require any additional furniture, order this in good time so that it can be delivered on or around the move in date.
- Label furniture and boxes. Add a description and destination on boxes, furniture and equipment to ensure it is moved to the correct area of the new office.
- Consider your current business service providers. The move is a great time to review your suppliers for internet, energy, phone, stationery, etc. You may be able to find a cheaper and better service elsewhere which you can set up at the same time as moving into your new premises.
- Book technical assistance if required. Consider the time and effort it may save you to book services that will install equipment such as computers and photocopiers at your new location.
- Notify relevant parties of your move. They will need to know in good time to minimize disruption to the running of your business. This will include your customers, bank, suppliers, your insurance company and the Internal Revenue Service. It is also sensible to warn neighboring properties of your move so that they are aware of any noise or disruption to parking.
- Redirect your mail. Register your new business address with the postal office (by filling out a form or online).
- Update your website. Add details of your new office location to your website, social media channels and any business directories you are listed in.
Moving your organization will require a great deal of patience, planning and attention. However, it will be worth it. An improved working environment can be advantageous to your business, allowing it to flourish for years to come.